Automation Scenarios

How we'd approach it.

These are illustrative scenarios based on common SMB operations — not specific past clients. Each shows the bottleneck, the architecture we'd reach for, and the tradeoffs behind the call.

Illustrative scenario
01 · SaaS

AI support assistant grounded in product docs

DOCSEMBEDRETRIEVELLMAGENT
Architecture snapshot
Bottleneck

Support team answered the same product questions every day while customers waited hours for replies.

Architecture

RAG assistant trained on the product docs and past tickets. Citations on every answer; unanswered queries route to a human with full context.

Stack
RAGVector DBLLMPostgres
Outcome
  • · First-response time dropped to seconds
  • · Support team focused on real problems
  • · Every answer cites its source
Why this architecture

Custom retrieval and evals matter more than the model — that's why a focused build beats a generic chatbot.

Illustrative scenario
02 · Services SMB

Ops copilot that handles repetitive backoffice work

CRMAGENTTOOLSREVIEWAUDIT
Architecture snapshot
Bottleneck

Operations team spent half their day moving data between tools and writing the same updates.

Architecture

An agent with a small set of tools — read CRM, draft updates, send for human approval. Every action is logged and reversible.

Stack
AI agentWorkflow toolsWebhooksPostgres
Outcome
  • · Hours saved per operator each day
  • · Updates land consistently and on time
  • · Full audit trail of every AI action
Why this architecture

The win wasn't a smarter model — it was a tight scope, real tools, and human approval on the things that matter.

Illustrative scenario
03 · B2B SaaS

AI feature added to an existing product

APPGATEWAYMODELSEVALSDASH
Architecture snapshot
Bottleneck

Product team wanted an AI assistant inside the app but had no infrastructure to call models safely.

Architecture

Model gateway with provider routing, cost limits, and prompt versioning. A small SDK lets product engineers ship AI features without re-inventing the plumbing.

Stack
Model gatewayQueuesPostgresObservability
Outcome
  • · First AI feature shipped in two weeks
  • · Costs visible and capped per customer
  • · Easy to swap providers without rewrites
Why this architecture

Good AI infra is invisible. The team ships features; the platform handles failure, cost, and observability.

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